Privacy Policy

NEXUS STAFFING GROUP

Privacy Policy

Effective Date: June 23, 2026

Nexus Staffing Group (“Company,” “we,” “us,” or “our”) is committed to protecting the privacy of the individuals we serve. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you interact with our services, website, applications, or staff.

By using our services or submitting your information to us, you consent to the practices described in this Privacy Policy. If you do not agree with this policy, please do not use our services.

1. Information We Collect

a) Information You Provide Directly

We collect information you voluntarily provide, including:

Full name, address, phone number, and email address
Date of birth and Social Security Number (for employment eligibility and tax purposes)
Work history, educational background, certifications, and resume content
Government-issued identification documents
Emergency contact information
References and professional contacts
Responses to skills assessments or screening questionnaires
Banking or direct deposit information (for payroll processing)

b) Information Collected Automatically

When you visit our website, we may automatically collect:

IP address and browser type
Device identifiers and operating system
Pages visited, time spent, and referring URLs
Cookies and similar tracking technologies

c) Information from Third Parties

We may receive information about you from:

Background check and screening providers
Drug testing facilities
Previous employers and professional references
Government agencies for employment verification (e.g., E-Verify)
Client companies where you are or may be placed

2. How We Use Your Information

We use the personal information we collect for the following purposes:

To evaluate your qualifications and match you with appropriate employment opportunities
To verify your identity, work authorization, and employment history
To conduct background checks, drug screenings, and reference verifications
To process payroll, tax filings, and benefits administration
To communicate with you about placements, schedules, assignments, and company updates
To fulfill our legal and regulatory obligations as a staffing employer
To respond to your inquiries and provide customer support
To maintain and improve our internal systems, website, and services
To detect, prevent, and investigate fraud or violations of our Terms of Service
To share your profile with client employers for placement consideration (with your consent where required)

3. How We Share Your Information

We do not sell your personal information. We may share your information only in the following circumstances:

Client Employers:

We share relevant candidate information (resume, qualifications, work history) with client companies for the purpose of evaluating and completing staffing placements. We share only what is necessary and appropriate for the placement.

Service Providers:

We may share information with trusted third-party vendors who assist us in operating our business, including background check companies, payroll processors, drug testing facilities, IT service providers, and cloud storage providers. These parties are contractually obligated to keep your information confidential and use it only for the services they provide to us.

Legal and Regulatory Requirements:

We may disclose your information when required by law, court order, government regulation, or to protect the rights, property, or safety of Nexus Staffing Group, our clients, candidates, or the public.

Business Transfers:

In the event of a merger, acquisition, or sale of company assets, your information may be transferred to the acquiring entity. We will provide notice before your information is transferred and becomes subject to a different privacy policy.

4. Cookies and Tracking Technologies

Our website may use cookies, web beacons, and similar technologies to enhance your browsing experience, analyze website traffic, and remember your preferences. You may control the use of cookies through your browser settings. Disabling cookies may affect the functionality of certain features on our website.

We do not use cookies to track your activity across unaffiliated third-party websites.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy and to comply with applicable legal, tax, and employment recordkeeping requirements. Typical retention periods include:

Active candidate and employee records: Duration of relationship plus 7 years
Background check and screening records: As required by applicable law
Payroll and tax records: Minimum 7 years per IRS requirements
Website usage data: Up to 24 months

When information is no longer needed, we will securely destroy or anonymize it.

6. Your Rights and Choices

Depending on your location and applicable law, you may have the following rights regarding your personal information:

Access: Request a copy of the personal information we hold about you.
Correction: Request that we correct any inaccurate or incomplete information.
Deletion: Request that we delete your personal information, subject to legal retention requirements.
Restriction: Request that we limit how we use your information in certain circumstances.
Portability: Request a machine-readable copy of your information where technically feasible.
Opt-Out: Opt out of receiving marketing communications at any time by contacting us or using the unsubscribe link in our emails.

To exercise any of these rights, please contact us using the information in Section 11. We will respond to verified requests within 30 days. Note that certain rights may be limited where we have a legal obligation to retain your information.

7. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

Encrypted data transmission (SSL/TLS)
Access controls limiting information to authorized personnel only
Secure storage systems with regular security reviews
Confidentiality agreements with employees and service providers

While we take reasonable precautions, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security and encourage you to safeguard your own account credentials and contact us promptly if you suspect unauthorized access.

8. Sensitive Personal Information

In the course of providing staffing services, we may collect sensitive information such as Social Security Numbers, government-issued identification, and financial account details for payroll purposes. We treat this information with heightened care, limiting access to authorized personnel only, and using it solely for the specific purposes for which it was collected. We do not use sensitive personal information for marketing purposes.

9. Children’s Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have inadvertently collected information from a person under 18, we will promptly delete it. If you believe we may have collected information from a minor, please contact us immediately.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will update the effective date at the top of this policy and, where appropriate, provide additional notice (such as via email or a prominent notice on our website). Your continued use of our services following any update constitutes your acceptance of the revised policy.

11. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy or the handling of your personal information, please contact us:

Nexus Staffing Group

Email: info@nexusstaffinggrp.com

Website: www.nexusstaffinggrp.com

This Privacy Policy is incorporated into and forms part of our Terms of Service.